BEWIC Co-ed Intramurals
General Rules of Operation
All students at Queen's have the right to take part in the Coed Intramural program, more commonly referred to as "BEWIC". Unlike the men’s and women’s programs, participation in the coed program is organized on a totally open basis. Anyone can put together a team and enter it into a BEWIC event. Approximately twelve different activities are offered in the coed program, some organized as ongoing leagues and others as weekend tournaments. Opportunities for recreational to highly competitive levels are offered in volleyball and inner tube water polo.
All participants must have played in 50% of the regular season games in order to be eligible to play for their team in playoff competition. Team managers are required to keep track of participation.
Athletic Sticks
Although there are no BEWIC Athletic Sticks elected in most faculties (Engineering is the exception), the men’s and women’s sticks in each faculty unit are expected to represent the coed interests of their unit at the Intramural Assembly. In most faculties, the men’s and women’s sticks will share the responsibilities for organizing and submitting coed team students. See the "Sticks & Managers" link in the menu at left for the specific duties of sticks.
BEWIC Competition Units
Since all entries into BEWIC events are open, there are no guaranteed competition units for BEWIC. The designated men’s and women’s competition units may (and usually will) enter at least one faculty team into coed events, however, they are not guaranteed positions in the league over any other entry.
If a faculty team in entered into a coed event, all participants in the unit are entitled to play on the faculty team. If an independent group of students from the faculty enter their own team, they are not required to accept other participants from the unit on their team. (Unless they wish to do so, of course.)
Entry Limits
The number of teams accepted into a coed event is dictated by:
- the amount of interest in the event as shown by the number of entries
- the fulfilment of entry criteria (eg. complete roster, payment of entry bond, etc.)
- the amount of facility time available
As a general rule, at least 24 teams can be accommodated in most coed leagues and tournaments. On occasion, up to 32 teams have been accommodated in some coed events. Most tournaments usually draw between 12 and 24 entries.
Entry Procedures
BEWIC entries for league sports and tournaments must be submitted to the Intramural Office as per the deadlines indicated in the Intramural calendar. The entry deadline for league sports is the same as that for all other fall and winter entries (check the posted schedule).
Managers’ Meetings for Coed Leagues: A mandatory managers’ meeting is scheduled for each league offered in the coed program. These meetings will take place one or two days following the entry deadlines. Any team which is not represented at these meetings will automatically be denied acceptance into the league. The purpose of these meetings is to:
- verify the team commitment for entry into the league
- run a lottery (if required) for spots in the league
- collect entry bonds for each team accepted into the league
- outline the duties of team managers
- review the rules of the sport
- provide information concerning the operation of the league, Intramural policies & procedures, Code of Conduct, Intramural awards, etc.
Managers’ Meetings for Coed Tournaments: A mandatory managers’ meeting is scheduled for each coed tournament. These meetings also serve as the entry deadline for the specific tournament. The managers’ meeting will be held approximately two weeks prior to the tournament. The dates of all tournaments and managers’ meetings are outlined in the Intramural calendar of events. A typical meeting will be run as follows:
- accept entries for the tournament and run a lottery (if required) for spots in the event
- review entry bonds procedures for each team accepted into the tournament
- outline the duties of team managers
- review the rules of the sport
- provide information concerning the format of the tournament, equipment arrangements, location of playing venues, etc
Teams not represented at the managers’ meetings will usually not be granted entry into the tournament (extenuating circumstances may apply.)
Lotteries
All teams represented at the managers’ meetings will automatically be included in the lottery for spots in the league. If there are fewer teams than spots available, all teams will be accepted into the league assuming they pay the appropriate entry bond. If there are more teams than spots available, a lottery will occur to remove teams from the pool down to the number that can be accommodated in the event. The first team ‘out’ will be given the first spot on the waiting list, the second team ‘out’ will get the second, and so on.
If a team fails to pay their bond, they will be removed from the league/tournament and the first team on the waiting list will be awarded their spot in the event. If a team defaults or withdraws from the league or tournament once it is underway, the Scheduling Convenor will contact the teams on the waiting list (in order of position) to see if they would like to take the place of the team that was removed. The new team will automatically assume the record of the team whose place it has taken.
The lottery for spots in the league or tournament will be carried out at the appropriate managers’ meeting by the Scheduling Coordinators (or designated alternate).
REC and Competitive Divisions/Leagues
In BEWIC volleyball, recreational, competitive, super competitive and elite leagues will be offered each term. Rec and competitive divisions will also be included in the coed innertube water polo league. In the various coed tournaments, rec and competitive divisions will be organized if interest exists. The numbers of spots available for each level of play in any given year, will be dictated by the amount of interest expressed (ie. number of entries). It is the responsibility of the Intramural Coordinator to ensure that a balance of rec and competitive opportunities is maintained.
Players MAY NOT play in more than one division of a given coed sport.
Entry Bonds & Entry Fees
Entry bonds, or default bonds, have been put in place for several Intramural sports as a deterrent for defaults. All coed sports - leagues and tournaments - have a $40.00 entry bond. These bonds will be returned in full if the team does not default any games during the course of the sport schedule. Teams committing one default will lose half of the entry bond. A second default by the same team will result in the loss of the balance of the entry bond and removal of the team from the league or tournament.
Entry fees are charged for two coed sports - bowling and curling - in order to pay for the games played and to subsidize the rental of facilities. Entry fees are non-refundable. The amount of the entry fee is directly related to the cost of facility rental and the number of teams in the league. In addition, participants in coed (and men’s) tennis will be responsible for paying a portion of their courts fees for indoor matches.
Please refer to this link on entry bonds and entry fees for additional information.
Racquet Sports
An unlimited number of entries will be accepted into coed racquet sports as long as they are received by the posted entry deadline.
The sign-up sheets for Racquet Sports will be posted on the Intramural bulletin boards to the left of the PEC Equipment Counter for at least 2 weeks prior to the closing date for entries. Participants must sign up directly on these sheets.
The format of the mixed doubles tennis and badminton tournaments will be determined once the entry period is over. Whenever possible, participants will be guaranteed at least two games in the tournament. The draw sheets will be posted on the Intramural bulletin boards at least two school days prior to the start of competition. The dates by which each round of play must be completed will be clearly indicated on the draw sheets.
If run as a one day tournament:
The schedule of first matches will be posted.
If run as a ladder tournament:
It is the responsibility of each participant in the event to find out who they play and to arrange a mutually convenient time to play their match prior to the posted deadline. It is the shared responsibility of both players to ensure that the match is played by the posted deadline date. Failure to do so will result in the double default of both opponents from the tournament. These deadlines will be strictly enforced. Difficulty contacting an opponent should be reported to the Racquet Sport Convenor in plenty of time to avoid being credited with an undeserving default.
Participants must book their own courts (free of charge) according to the standard PEC court booking procedures. Racquets are available from the PEC Equipment Service Counter. Later in the fall, once the weather becomes a concern, tennis matches may be moved indoors to the Matchpoint Fitness Centre. Participants will be expected to pay a portion of the court fees to play tennis matches indoors.
The winner of each match will be responsible for submitting a completed scoresheet, indicating the results of the match, to the Convenor of the sport. Usually the convenor will post a pouch on the bulletin board, adjacent to the draw sheet, for completed scorecards.
|
